Now, for the video team. Again here are the initial details that you need to inform them so they’ll know if they are available for your date.
- name
- date of event
- time of event
- tentative location
- contact information (email, mobile #, viber # etc)
- tell where you found out about them (optional, but this is good especially if you’re going to haggle for possible discounts later on due to referrals)
During initial inquiry ask your Videographer about…
- Wedding Videography rates
- inclusions of the package
- with full documentation?
- with Same Day Edit (SDE)?
- with Cinematic Highlights or Wedding Film?
- with free USB or hard drive for the storage of the edited videos?
- with aerial shot?
- with prenup package?
- with prenup Save the Date?
- with all the raw files?
- number of Videographers (shooters & editor) on the wedding day, should be at least 3 shooters and 1 editor
- how many weddings they do per day?
- are you team A or team B?
- contract details
- package upgrade
- package downgrade
- cancellation
- refunds
- non-refundable deposits
- total number of crew/staff for the wedding and prenup (if there is any)
- total number of working hours for your prenup and/or wedding
- type of videography style
- type of gadgets to be used
- aerial information (if it’s okay with your venue or not, permits etc)
- video output revisions (usually there’s a fee after 1-2 revisions, in excess, will there be an additional fee? etc)
- video output technicalities (ask if you can choose your own music etc)
- Music license fee (ask if they will be using free music or who will be paying for this)
- prenup location recommendations (if you’re getting them for your prenup)
- crew meal preference (packed food or meal allowance)
- discount, promo, bridal fair schedules etc that you can avail
- payment terms (full payment or cash)
- preferred payment type (cash, remittance or through bank deposit)
- total number of meetings (personal meetup or skype)
- Prenup location and mood board consultation (if there is any)
- OOT Fees
- Accommodation (optional especially if out of town)
- Transport fees for OOT venues (some ask this separately)
- expected timeline for the deliverables (how many weeks after the prenup and/or wedding will the edited photos and raw files will be delivered?)
- other supplier recommendations like Stylist, Photo team, HMUA, coordinator etc
TIPS:
- You may check this 2015-2017 Wedding Photography and Videography Rates for more information regarding reputable Suppliers.
- When you shortlist your potential Videographer, be sure to check at least 5 videos (on Facebook, Vimeo, Youtube etc) that they did within the span of 2-3 months so you’ll know their current standing.
- During your meetings, you should ask things about your participation in the output of your SDE or videos especially if you have preferences with regards to musical scoring, types of songs you’d like to be included in the video, scenes, etc
OUR BUDGET DREAM WEDDING 
Hi,
I’m currently canvassing for my upcoming wedding. There just one thing that bothers me when it comes to number of pax for the catering. Should I also count for the staff that will organize my wedding like coordinators, stylists, makeup artist, sounds and lights, emcee, etc. I wanna make sure I’m not going to exceed.
Hope you can help me with this.
Thanks
Hi Aleah,
When it comes to the number of pax for your catering, you only need to consider your estimated number of guests. If you will have 150 pax for your guests, then that’s what you need to get for your catering.
The headcount of the kids will be a different matter unless you will add them to the official catering list.
The staff who will organize your wedding are called Crews. They need to have a separate meal called Crew Meal that is to be provided on the day of your wedding depending on their tasks and requirement. A separate post will give you a comprehensive idea about it https://ourbudgetdreamwedding.com/2018/01/30/wedding-supplier-crew-meals
Hope that helps.