Wedding Detailings: Who works what?

During your wedding’s final detailing phase, there are certain things with your details that you get confused who should you talk to about and who should be working with. Below are the things that are mostly applicable to those couples who got OTD Coordinators only since from the start you and your hubby have managed to book all of your suppliers directly and by yourselves. 

 

GA with dream team 2
#TeamOurLoveStoReal — Our awesome wedding suppliers after our wedding

 

The suppliers below are supposed to be 100% responsible for the following during your wedding’s final detailing to ensure a smooth process. Again, these are all based on our own experiences. 

OTD Coordinator

  • Coordinate with all of the suppliers for their specific job scope as per the contract, time of arrival, ingress and egress schedule, crew meals distribution, other concerns, and wedding program flow 
  • Ensure that everything according to the contracts will be followed especially by the Caterer and Event Stylist on-the-day of the wedding

Caterer

  • Acquiring the Venue’s floor plan measurements
  • Creation of the reception venue’s floor plan layout and initial design
  • Coordinate with the Event Stylist (if you have any) for the draft floor layout, color scheme for the table linens and utensils to be used
  • Coordinate with the Coordinator for the total number of guests, crew meals for the suppliers if it’s coming from them and additional food items like Lechon and Cake especially if it’s from an outside supplier

Event Stylist

  • Coordinate with the Venue for the floor plan measurements, installation restrictions, timings/schedules and corkages (if there is any)
  • Coordinate with the Caterer for the reception’s floor layout, color scheme for the table linens and utensils to be used
  • Coordinate with the Lights and Sounds for the total number of lights to be used

Cake Supplier (if not included with Caterer)

  • Coordinate with the OTD Coordinator for the delivery time of the Cake
  • Coordinate with the Caterer and Event Stylist with the cake set up and possible things that will be needed (tables, linens, decors etc)

Photographer and Videographer

  • Coordinate with the OTD Coordinator for the final wedding program flow
  • Coordinate with each other on the shoot or timings
  • Coordinate with the Projector as well aside from the OTD Coordinator for the SDE to be played during the reception in case there would be issues
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