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Wedding Turn-Over List

In order to make your wedding or event successful, you definitely need to “cooperate” 101% with your hired Coordinator. It’s a teamwork between you, your fiance and your suppliers. Usually, once you book your Wedding Coordinator (assuming it’s an On-The-Day Coord), they’ll automatically give you set of wedding guidelines and worksheets to do as well as a complete timeline where they’ll expect you to submit the needed lists (include the dreaded final guest list). In our case, our OTD Coordinator Imbitado Events told us to submit all our turn-over lists at least 3 weeks before our wedding. If there are any changes, it is important to update them ASAP so details can be fixed.

Now, if pasaway ka sa paggawa ng worksheets mo at late ka nag submit ng turn-over lists mo, then don’t expect to achieve your own “perfect” wedding. Huwag mo sisihin ang Wedding Coordinator mo kung madami palpak sa araw ng kasal mo. Team work talaga ang kelangan dito. 

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This is our Turn Over Items Box where it contained all the items and lists (hard copy) of all the things that we have turned over to our OTD Coordinator on the day of our wedding

Anyway to give you an idea of our own turn-over list, below are the details of what we have given to our OTD wedding coordinator ahead of time. We also made sure to buy 2 big plastic boxes (around 50L from SM Dept Store for Php 599 pesos each) to contain all the necessary things that are included in our turn-over lists (filed in a filler organizer) each one labeled “for Preps/Ceremony “and “for Reception” so that our OTD coordinator won’t have any problems on our wedding day.

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Which Wedding Coordinator to choose?

 

GA with Ayie
With the head coordinator of Imbitado Events, one of the best in the wedding industry!

If you have read our previous post about the reasons Why you need a Wedding Coordinator,  you can at least know now the importance of hiring one. Before we thought that hiring one would just be a waste of money or “pa-sosyal lang” but in reality, their job is one of the most crucial things to make the wedding successful because they are making sure that everything will be organized on the day itself. They would also be the one who will try to troubleshoot the unwanted and unforeseen problems that you might encounter on your wedding day. Bottomline, they will be your wedding best friends that will try their very best to make sure that you and your fiance will have the best possible “perfect once-in-a-lifetime wedding!” Though for newly engaged couples, it would be quite hard to determine which type you would need. But based on our experience and some of our friend’s experiences, we’ll just sum up which coordinators should you choose based on some of these basic pieces of information. These will vary depending on the couple in general.

Below are useful things you and your fiance can ponder to see which would suit your needs.

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Wedding Supplier Crew Meals

 

One of the underrated things that couples need to tick off from the Wedding Checklist is the Wedding Supplier Crew Meals. Before we thought that we don’t need to allot money for this since only a few suppliers will be present at our wedding and actually akala namin kasama na yung food nila sa bayad namin. Admittedly, we felt naive with this concept at first since here in Kuwait, whenever we freelance with some events, either we’d always be included in the guest list or we need to make sure that we’re already full and not expect our clients to feed us because it’s not part of the agreement. But, in the Philippines, it’s entirely different. So after we researched on the importance of crew meals and talking to our Coordinator, we came to realize that we should definitely provide for them because they will be working very hard for more than 6 hours on our wedding day! After going through all supplier contracts and double checking it with our Coordinator, we found out that our expected number of crews/staff have increased and that some wedding suppliers even have their own “preferred” meals or corresponding meal allowances.

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Wedding Photographer and Videographer Checklist

 

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Credit to Myio Okamoto Photography

One of the most important things to do in a wedding is to choose an awesome and definitely reliable photographer and videographer who can capture the most memorable events of your wedding. But before doing so be sure that you already have at least an idea on what you need to consider since paying deposits to book their services on a standard Php 10,000 per team is definitely a big deal for budget couples. And of course, letting go of your deposit when you decide later on that you found a better deal or a better one is something that you should try to avoid if you have a tight budget for your wedding. But, if you have all the extra financial means.. why not?

So before you even decide to book your Photo and Video team, whether they’re a combined one or separate, read these tips first. Below are the things that we considered as part of our checklist when we were sorting out our Wedding Photographer and Videographer. These things may or may not be applicable to you, but you can at least have a good idea to create your own standard or basis.

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Wedding Detailings: Who works what?

During your wedding’s final detailing phase, there are certain things with your details that you get confused who should you talk to about and who should be working with. Below are the things that are mostly applicable to those couples who got OTD Coordinators only since from the start you and your hubby have managed to book all of your suppliers directly and by yourselves. 

 

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#TeamOurLoveStoReal — Our awesome wedding suppliers after our wedding

 

The suppliers below are supposed to be 100% responsible for the following during your wedding’s final detailing to ensure a smooth process. Again, these are all based on our own experiences. 

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DIY: Save the Date video 2

During our wedding preps, everything was on a tight budget. From our major suppliers until down to the very smallest detail, everything was accounted for. And like any other couple, we, of course wanted everyone to be reminded of our special day but not to the extent of printing save the date cards and sending them out to our guests. They’re good, no offense, but for us it’s pretty much redundant already since we already planned to give out our official formal wedding invites. Plus, the printing and shipping would cost us a few thousand that we felt would be better off with our invites or some other important wedding supplier. Besides, we don’t want to jump on the bandwagon. We wanted to be unique. We wanted to showcase who we are as a couple. So..what better way to present it was through our passion — photography and videography!

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Who should really prepare for the wedding? Bride or Groom?

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Brides lang ba dapat ang kikilos to prepare for the wedding?”

I have been asked about this a few times and kahit OC bride ako, the answer is NO. Here’s my take based from personal experience.

If you have the means, no problem with budget, hire the best possible Full Coordinator and let them do everything for you. You can just say yes and no at ganun din si fiancé mo. Kumbaga let your money work for you.

But, if you’re a budgeted bride like me, overseas based ka man or not, you need your fiancé to help you with everything.

Why?

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Wedding Supplier Review: IMBITADO EVENTS Coordinator and Host

Once we got engaged, we immediately scouted for the best yet affordable wedding coordinator in the Philippine Wedding Industry and we were lucky we were able to book them for our “hot date“. Below is our supplier review for our OTD wedding coordinator — IMBITADO EVENTS and the team leader as our reception host, AYIE CONTRERAS-TUATES

  • Supplier Rating: 4.75/5 (OTD Coordination) and 5/5 (Hosting)
  • Mode of Communication: Email, FB Chat (consultations), Skype (online meeting)
  • Contact Person: Ms. Ayie Contreras-Tuates (head)
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Garry and Aiki with Imbitado Events, Vidlens Productions, Myio Okamoto Team and Rejectkrew

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Wedding Supplier Review: GARY DACANAY Event Stylist

We were always fascinated with glamorous art installations, floral decors etc that we see on weddings that’s why we decided to push through in booking a separate Event Stylist for our wedding and that’s GARY DACANAY. Below is our supplier review for him and his team.

  • Supplier Rating: 3.25/5 (Event Styling) and 5/5 (Bridal Bouquet/Groom’s Boutonniere)
  • Mode of Communication: FB Chat, Email
  • Contact Person: Mr. Gary Dacanay
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Our reception styling for our Spanish Vintage Glam themed wedding by Gary Dacanay. Official photo by Myio Okamoto

BEWARE! BE SURE TO READ THIS TOO!

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