Wedding Supplier Contract Details

Contracts, as known by all, is a legal binding document for a paid business transaction between client and clientele. Both parties have agreed to the services to be rendered and everything written on the piece of paper should be followed or executed, if not, legal actions can be taken. Wedding/Event Supplier contracts apply the same rules which are a must-have during wedding prep bookings and transactions. Since not all wedding suppliers issue official receipts upon booking or when deposits have been paid, signed contracts (scanned and electronic ones included) is the only legal paper that couples have that binds them with the wedding suppliers. In case problems would arise, its the piece of paper that couples can use to enforce legal actions.

Credit image from Google

Wedding/event contracts vary depending on the service to be rendered on your wedding day, but generally, it should include the following:

  • Wedding/Event Supplier’s complete information (First party)
    • company header and/or logo
    • complete address
    • phone and mobile number
    • email address
    • website address
    • social media account (Facebook, Instagram, Vimeo, etc)
    • complete name of the owner
    • signature of the owner and/or representative
  • Complete Names and Signatures of the Couple (Second Party)
  • Complete Wedding/Event Details
    • Date
    • Location
    • Time
    • Coordinator (if separate from the supplier and/or if there is any)
    • other important details
  • Chosen package or service
  • The total amount of the package or service
  • Deposit details upon booking (depends on supplier usually 10-30K and/or 10-50% of the package)
  • All package or service inclusions and details
  • Service schedules and/or Timeframe (Fitting for the gown, Prenup shooting schedule for P/V etc)
  • Payment terms (if not to be paid in full upon signing)
  • Complete Bank details
  • Cancellation of the package/ service and Refund clause (for either parties) that should include details such as:
    • Acts of God/Force Majeure
    • incapacity to perform the duty
    • personal circumstance
    • inability to provide the specified products and services
  • Service extension clause, if applicable
  • Other limitations and restriction clauses (change of p/v due to accidents, etc)
  • Out-of-Town fee, if applicable
  • Service Charge fee, if applicable
  • 12% VAT, if applicable
  • Extra service charge, if applicable
  • Number of Crews on the day of the wedding and crew meal preference or allowance, if applicable
  • Advertisement and promotional clause (use of photographs or video clips for commercial purposes etc.)
  • Other services that are imperative to be included in the contract (body form for the gown, assistance, bridal shoe embellishment etc)

Some might mistake a Contract with that of a Quotation. Fact is, you’re supposed to get a signed contract once your deposit has been paid. This can come in the form of a scanned copy with their signature. It’s your right and security for the services to be rendered. If the wedding supplier refuses to procure a contract for the services that he/she is offering, there’s a great chance that the vendor is a scammer. So beware!

It is also highly recommended to ask for a draft contract before paying your deposit/downpayment to know about the details of the services of the suppliers so if there are things you’d like to clarify before paying or any revisions with the draft contract that you’d like to personalize depending on what you’ll be having, then you can settle it ahead of time. It’s better to be clear with everything before pushing through with the transaction.

Remember, all suppliers need to give you signed contracts after you paid the deposit, no one is exempted. This is for everyone’s security.


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