Wedding Photographer and Videographer Checklist


Credit to Myio Okamoto Photography


One of the most important things to do in a wedding is to choose an awesome and definitely reliable photographer and videographer who can capture the most memorable events of your wedding. But before doing so be sure that you have an idea on what you need to consider since paying deposits to book their services on a standard Php 10,000 per team is already a big deal for budget couples. And of course, letting go of your deposit when you decide later on that you found a better deal or a better one is something you should at least avoid especially if you have a tight budget for your wedding. But, if you have all the extra financial means.. why not?

Below are the things that we considered when we have chosen our Photographer and Videographer. These things may or may not be applicable to you, but you can at least have a good idea to create your own standard or basis.

1. STYLE. This is one of the most important aspects when you select your photographer and videographer since different styles vary and people have varying tastes on what they want. During our planning the “it” trend was anything light (overexposed sometimes) and candid, but that’s not our cup of tea. So instead, we tried to search for our perfect photo team who can do what we want. Wedding photography and videography highly depending on the expertise of the team. You can google the differences between photo and video styles so you can have an idea. But basically, photography and videography styles are usually either:

  • for Photography
    • Dark/Edgy/Bold/Moody/Dramatic
    • Candid/Light/FreshAdventurous/Quirky
    • Editorial/Fashion
    • Fine Art/Photo-Journalistic
    • Traditional/Portraiture (think of your Parent’s wedding photos)

Take note that with “Style” the first thing that is visible is the “color filter or gradient of the processed photos“. It varies kasi sa type of color filter applied to the photos. May iba na reddish masyado kasi super contrasting, meron naman creamish effect trying to look natural, though some light and bright talaga which usually lightens the skintone of the subject. Ito yung typical na makikita sa normal wedding photos lately and ideal din for dark skinned Pinoys who want to look tisay. Iilan lang  din yung photographers na magaling talaga sa “natural light effect” na even RAW photos pa lang, very miniman editing na lang ang need kasi maganda na ang kulay or kuha na ang kulay na gusto mo. Also, in the “Style” part, the second most visible thing that normal people would see is how the shots were taken or the angular effect. Some can call it varying names but it all boils down to how the photos are captured – traditionally (centered, inside box-type of thing) or yung Instagrammable ang dating na may pa-side side pang kaganapan

  • for Videography
    • Documentary 
    • Cinematic
    • Movie-Inspired (usually for Prenup)
    • Music Video-inspired (usually for Prenup)
    • Stop-motion (usually for Prenup)
    • Interview (usually for Prenup)

Do you know which makes them different from each other aside from the gadgets like drones, super high tech cams, gliders etc? Fine Angular shots, Video Editing and Musical Scoring. These three things are connected which should result in 1 incredible storytelling – with or without a script. It’s like a movie, or even if it’s documentary-like, still the music should sync with how the “scenes” are being played. These are one of those key things that my hubby had on his checklist when we were checking out for our video team. Definitely, these are not that technical, but this is how we understood it.

2. PROFILE, REPUTATION, AND CREDIBILITY. This is an added edge when choosing your photo and video team since from these you’ll have a quick gauge on their caliber. Realistically speaking and most likely, the more reputable the supplier, the more expensive their rates are compared to the others. So for couples who are on a tight budget but still want reputable ones, be sure to do your own research. There are tons of resources out there and one of the best ones that you can get is from first-hand feedback from their past clients. Our recommendation? Become a W@Wie!

3. BUDGET. Since not all couples have the same budget, this can be a deal breaker for everyone. It’s also good to remember that they are usually categorized into three:

  • High-range – rates starting from Php 150,000-200,000 and up
  • Mid-range – rates starting from Php 60,000-80,000 and up
  • Low-range – rates lower than Php 60,000

4. PACKAGES AND PROMOTIONS. These vary depending on the team. Some would give you offers that would fit your budget, while some would not. It’s also always good to ask about any existing promo, discount and offers that they have. Not all packages are the same though usually, they appear like these:

  • Photography packages usually include —
    • Full coverage
    • Albums
    • Parents Album (optional)
    • AVP or Photo slideshow (to be played during reception)
    • USB or DVD for all the raw and edited pics
  • Videography packages usually include —
    • Full coverage
    • SDE (to be played during reception)
    • USB or DVD for all the raw and edited videos

5. WORK QUALITY AND OUTPUT HISTORY. This is related to a photo and video team’s team profile, reputation and credibility since from these you can have already had an idea about how they work. Take note that quality is not only highly dependent on a supplier’s reputation and tag-price since there are a lot of upcoming and underrated suppliers who have more affordable rates but are definitely “at par” in their output as those with the famous ones. Hindi ibig sabihin na nakapag cover na sila ng celebrity or kilalang tao or mayayaman eh magaling na sila. That could have an edge for them to boost their marketing strategy, pero you can still find lots of great talents na pasok sa budget niyo. Just look around and do your own research! This is definitely based from our own experience.

6. HONEST AND REAL FEEDBACK FROM PAST CLIENTS. This is a MUST since from here you’ll have a good idea how things have worked with their past clients. This is really essential before deciding to book your potential suppliers. First-hand experience reviews are still the best way to know your desired Photo and Video team! So checking out different blogs, reviews and communities to get “honest and real feedback” from their past couples is something that you need to do whether you book a full coordinator to do everything for you or you just got an OTD coordinator wherein you need to book all of your suppliers on your own. This is something that all bride and groom to be’s must do.

7. PERSONALITY MATCH. Another matchmaking event? Definitely. This is very important since you and your fiance should at least be compatible to work with your chosen photographer. The relationship is supposed to be professional since it’s a business deal but because your Photographer and Videographer are tasked to capture all of your memorable experiences whether it’s serious or candid, you should feel at ease and definitely comfortable when around your photo team. Iba din talaga kapag may “friendly connection” kayo ng supplier since pwede ma-lessen ang awkwardness

8. NETWORK WITH OTHER SUPPLIERS. When you do your research try to know who your potential Photographer and Videographer have previously worked for and who is currently working with. From this, it will be easy for you to assess their compatibility with one another. It doesn’t mean that your photo and video teams needs to be a perfect tandem or partners, but making sure that they have a good working relationship with each other would mean fewer issues for you in the future. Besides, sa mismong araw ng prenup at kasal, silasila din ang mag work altogether so kung ok sila sa isa’t isa, the flow would be easy and comfortable for everyone. Hindi yun maipagkakaila since makikita yun sa output nila. 

9. POST-PRODUCTION OUTPUT. This will include the timeline for the availability and delivery date of all the deliverables including the albums, USB/DVD etc. Also, getting feedback about their post-production output from real brides is also essential to know if there have been past issues that you can at least try to avoid. This happened to us from our Prenup photos when after checking everything, there were minor issues na umabot pa sa point na we need to buy a new Hard Disk so they can send it again. It was a hassle especially for us na overseas based, but since we wanted to get our money’s worth, we had no choice but to buy a new Hard Disk and had it delivered again to us. Thankfully though that our prenup photographer’s staff were so helpful.

10. AVAILABILITY. This is a no-brainer since it can make or break your decision to book them. Just be reminded that certain photo and video teams are like “hot cakes” especially during peak season (-ber months) so when your wedding falls on those seasons, better reserve as early as possible! The same thing applies to your Prenup or Engagement sessions. It’s okay to book at least 1 year ahead of time or now if you can just as long as you won’t change your mind soon or else bye-bye deposit (DP)! Unless something happened along the way, pray that you can still be able to book your desired photo and video team a few months before your wedding.


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